Script for Installation of Club Officers
[Correct pronunciation of names]

                  

 

District Officer:

 

Will the outgoing officers please stand. On behalf of Toastmasters International and District  [number] , 
I thank all of you for your accomplishments. 
You're discharged from all further duties and responsibilities as officers of Club  [number] .

 

New officers, When I call each of you, please come forward and stand to the right of the lectern.

 

Sergeant at Arms:____________________________________                       

Treasurer:___________________________________________

Secretary:  _________________________________________

Officer-At-Large ____________________________________

VP Public Relations:_________________________________

VP Membership:_______________________________________

VP Education: _______________________________________

President: __________________________________________

 

I'm here to install the officers of Club  [number]  
and to prepare them for the challenges that lie ahead. 
Their collective challenge is to make this club strong, 
dedicated to helping people from all walks of life to listen with sensitivity, 
think creatively, and speak in an effective manner.

As I briefly describe the responsibilities of each officer, I'll ask him or her to hold the gavel as a symbol of leadership.

 [Address SAA by name] , 
 The duties of the Sergeant at Arms are to make sure that all supplies and materials 
 are properly distributed or displayed at meetings, 
 greet guests and members, and call the meeting to order at the scheduled time. 
 Will you perform these duties to the best of your ability? [SAA responds, “I will.”] Please pass the gavel to the Treasurer.
 

 [Address Treasurer by name] , 
 The duties of the Treasurer are to collect dues from the members, 
 send the dues and the membership renewal reports to Toastmasters International, and pay the club's expenses. 
 Will you perform these duties to the best of your ability? 
 [Treasurer responds, “I will.”] Please pass the gavel to the Secretary.
 

 [Address Secretary by name] , 
 The duties of the Secretary are to keep an accurate record of the members, 
 submit the officer list to Toastmasters International after the election, 
 Will you perform these duties to the best of your ability? 
 [Secretary responds, “I will.”] Please pass the gavel to the Vice President Public Relations.

[Address Officer-at-Large]
The Officer-at-Large shall keep the minutes of the Executive Committee meetings 
and transmit same to his or her successor. 
and shall be a likely candidate to fill a vacancy 
occurring in the offices of Sergeant-at-Arms, Secretary or Treasurer.
 Will you perform these duties to the best of your ability? 
 [Officer at Large  responds, “I will.”] Please pass the gavel to the Vice President Public Relations.

 [Address VP Public Relations by name] , 
 The duties of the Vice President Public Relations are to promote the club to the local media, 
 spread the word about membership programs, and attend Toastmasters events. 
 Will you perform these duties to the best of your ability? 
 [VPPR responds, “I will.”] Please pass the gavel to the Vice President Membership.               

 [Address VP Membership by name] , 
 as the Vice President Membership, your duties are to conduct ongoing membership-building programs, 
 explain the educational program to prospective members and ask them to join, 
 and follow up on new members and absent members. 
 Will you perform these duties to the best of your ability? 
 [VPM responds, “I will.”] 
 Please pass the gavel to the Vice President Education.

 
 [Address VP Education by name] , 
 The duties of the Vice President Education are to plan successful meetings 
 to help members achieve their educational goals, 
 orient new members to the Toastmasters program as soon as they join, 
 and monitor members' progress. 
 Will you perform these duties to the best of your ability? 
 [VPE responds, “I will.”] Please pass the gavel to the President.

 
 [Address President by name] , 
 having been elected the President of Club  [number] , 
 you're its chief executive officer and will be expected to preside at all club meetings 
 and at all regular and special meetings of the Executive Committee. 
 It's your challenge to see that this Club enables its members 
 to achieve their educational goals. 
 It's also your challenge to see that your Club helps the Area, Division, District, 
 and Toastmasters International to meet their goals. 
 Will you, as President, accept this challenge and perform the duties to the best of your ability? 
 [President responds, “I will.”]
 

It's now my pleasure to declare these Toastmasters installed into the offices to which they have been elected.
 

[Address the club collectively.]

 

Will everyone please stand. 
The growth and development of the Toastmasters program in Club  [number]  
depends largely on the actions of this group. 
As members of Toastmasters, will you pledge to individually and collectively 
stand by this club, live with it, and work with it throughout the coming year? 
[Every member responds, “I will.”]
 

I wish Club  [number]  a very successful year. I'll turn control over to your new President.